What's Your Problem? - Part 3
A modern ERP system will help eliminate data re-entry and similarly redundant manual processes can undermine a business' ability to work efficiently. When your skilled employees have to take time to do repetitive, tedious work, they are wasting time that could otherwise be spent on tasks that deliver greater value to the business. The problem is that many businesses are using legacy ERP systems with limited workflow management tools and poor mobile functionality. As such, users have to re-enter data logged on paper forms and manually pass information to stakeholders on a project.
Modern ERP Business Process Management tools are changing this situation by automating key processes and eliminating the data re-entry that comes up in day-to-day work. Let's take a closer look at how the abas BPM tool makes this possible.
A new workflow management paradigm
With a typical ERP, a user trying to make a decision on a process would begin by manually navigating to different reports to review key data points from within the organization. From there, the individual would need to follow up with stakeholders via email, enter data from one report into a spreadsheet or a separate report to compare information, then manually pass key details on to colleagues who might need it. Once all of these steps are handled, a user is finally ready to complete a process.
Apply this complex workflow to purchasing orders, for example:
- A user would look at reports to identify a need for a new purchase order
- That worker would then pass on details to a manager for approval, manually including key data points into an email
- Once permission is handled, users need to evaluate vendors and formally submit the purchase order request
- If a current vendor isn't available, employees then need to go through complicated and time-consuming vendor assessment tasks
abas BPM allows businesses to build out workflows and eliminate the unnecessary manual touch points that slow operations
Each of these processes requires multiple touch points from stakeholders across teams, with users manually linking and passing on data to other users. In abas ERP, we've introduced process automation tools that allow businesses to build out workflows and eliminate the unnecessary manual touch points that slow operations. For purchase orders, our system recognizes that a request has been made and automatically passes key details on to the user in charge of the transaction. If details need to be sent to the vendor, the system identifies appropriate vendors within the system and automatically sends them an update on the order. From there, the vendor can update the ERP directly with details pertaining to what it can offer.
With all of these workflows passed between users automatically, workers spend more time making key decisions and less effort entering data and passing along communications. Redundant tasks are eliminated.
A new vision for ERP workflows
Creating custom workflows is no longer a complex, tedious process. Redundant data entry can be a thing of the past with modern ERP systems that create more options for data sharing and collaboration. Check out our video, download our guide to Selecting an ERP System in 7 Easy Steps, or contact us today.