4 Major Benefits abas Docs Cloud DMS App Offers Users
Why consider a cloud DMS app? You’re frantic before the big meeting, searching your computer’s files and the company server in vain for that important report you need right now. The meeting starts in 5 minutes, and you’re about to give up in frustration, having lost not only your time but your emotional equilibrium as well. Welcome to the messy, chaotic world of ineffective, inefficient DMS (document management systems).
Nothing is worse than being unable to find an important work document when you need it. If that’s not maddening enough, you may not even be able to store key documents because your company’s DMS has reached its storage limit. If your organization is overwhelmed by having important documents scattered across different devices and servers, unable to be found, then abas Docs cloud DMS app may be the remedy you need.
Nicolas Dormont, VP of Information Systems at abas USA, explains that these were precisely the user concerns abas Docs is intended to address: “One of the main concerns with traditional document management systems is storage," he said. "abas Docs is a cloud DMS app, so it's virtually unlimited in terms of storage and it makes finding the documents you need fast and easy."
In short, abas Docs is a powerful, browser-based tool for securely uploading, storing, sharing, searching, versioning and archiving all of your company’s documents. You don’t need to pull out your hair anymore looking for key documents. Here are 4 major benefits abas Docs offers users:
Benefit #1: A Great Search Function
With the abas Docs cloud DMS app, retrieving the documents you need is fast and easy. Just type in a keyword, phrase or something from your ERP system, such as a customer number, and all matches, close matches and associated documents will show up immediately in your search results. The search function in abas Docs searches for document titles, metadata and content, as well as dynamically linked data from your abas ERP system. Users don’t need any special training to find exactly what they’re looking for, and can find it fast.
Benefit #2: Ease of Use Drives Employee Adoption
Organization-wide employee adoption is key to the success of any DMS. And for employee adoption to happen, the document upload process needs to be simple, intuitive, accessible on any device, and most importantly, fast. The streamlined upload process for abas Docs delivers all of that and more.
abas Docs is very user-friendly, Dormont said. "It has an interface that’s as intuitive as possible so users need almost zero training to operate it. People always tell me how easy and fast abas Docs is, which are the main two goals we had in designing it.”
Benefit #3: Effectively Addresses Security Concerns
Security is a top concern for any cloud DMS app. The security model of abas Docs ensures that employees can only access documents they’re authorized to access. Access can be restricted based on job roles and categories, as well as by document types, which are all defined (and set) by an organization’s managers.
abas Docs has an interface that’s as intuitive as possible so users need almost zero training to operate it
As Dormont puts it, “we base the authentication on the abas cloud's authentication – it's all under the same security umbrella. We take full advantage of cloud features for securing the application, its access and its content.” Even if someone managed to gain unauthorized access to documents or steal them, abas Docs offers security through encryption at rest. This means that anytime the data is not in transit, it will be encrypted, so even if someone stole a document, it could not be read without the proper decryption key, which can never be compromised.”
Benefit #4: Integrates with Different Devices, Browsers and abas ERP
You can access and use abas Docs on any device, through any browser, and can even use your device’s native camera to take photos and upload them to abas Docs. The application has a responsive design, meaning it will accommodate itself in terms of screen size and in other ways to whatever device and web browser you’re using. Of course, users can also share documents via email and access them on their mobile devices anytime, anywhere. Finally, abas Docs integrates with abas ERP and with the abas cloud eco-system, including single sign-on (SSO), ERP dynamic lookups, BPM/Workflow integration, dashboard widgets and more.
In the end, what abas Docs offers is simple. You can find and share the documents you need quickly and easily. When that big meeting is looming, you’ll be able to find and share that important report. And you won’t find yourself in front of your desktop frantically pulling out your hair looking for what you need. We’ll call this final benefit peace of mind, which may be the most important user benefit of all.