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Financial Accounting

abas Financial Accounting meets the requirements of small, midsize, large and multinational companies. It is designed in accordance with the Generally Accepted Accounting Principles (GAAP). abas Financial Accounting provides complete visibility into the data and value flow of your company and provides a broad range of flexible, individual financial reports to your managers and accounting team.

abas Financial Accounting also allows for intuitive comparisons of target/actual figures for any given time period. All of the key information about unpaid invoices allows for the management of outstanding items, including payment transactions, direct debits and reminders. Integrated cash management supports short-term liquidity planning. This sets abas apart from many other ERP systems, which integrate with financial accounting systems from third-party providers.

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abas ERP Financial Accounting

Benefits

Allow your business to flourish:
Drastically reduce the time and costs of complex financial processes with integrated financial accounting, accounts payable and receivable accounting.
Compliance made easy:
Compliance with statutory and fiscal requirements doesn't have to be difficult; rely on certified, proven methods.
See the big picture:
Monitor cash flow with comprehensive reports and evaluations that are tailored exactly to your needs.
Stay on track:
Record, check and directly access data – from source documents to your financial accounting.
Steer decisions:
Keep your team up to date and steer decisions with payment reminders for outstanding items.
Control your finances:
Get a clear overview of your financial situation through a variety of individual financial reports. Easily compare target and actual figures to help you make any necessary changes.
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Fully integrated financial accounting

Financial accounting is fully integrated with all transactions in abas ERP and is based on master data and data from purchasing, sales, production, warehouse management, etc. As a core component of abas, financial accounting receives data directly through the processing of individual business transactions. As an example, the generation and posting of an outgoing invoice in sales is simultaneously connected to the posting of data in financial accounting. The advantage of this integration is that you can drill down to the original document from financial accounting at any time.

Financial accounting provides a clear overview of all financial transactions. For example, data from several fiscal years is accessible. The use of offset or shortened fiscal periods is also supported. Monthly comparisons can be generated by managing transaction figures using legacy data. It is also possible to do planned/actual comparisons of values covering the course of several years. In addition, plausibility and completeness checks can be created for P&L and balance sheet accounts.

 financial accounting
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Taxes under control

Any number of tax codes and tax periods can be defined in abas ERP. An individual tax rate can be assigned to each tax code for each tax period. 

A tax calcuation can be made for any percentage rate. The tax codes are allocated to tax and cash discount accounts. Correct backdated tax calculations are guaranteed at all times.
 

  • One multi-tax code for several tax rates: The multi-tax code allows tax to be calculated on an assessment basis multiple times. Several already existing tax codes with different percentages can be combined into one multi tax code. The multi tax code will then be calculated and ready for an invoice item in one step.
  • Tax issues can be clearly displayed: Tax issues in purchasing and sales processes, as well as financial entries, are clearly managed in abas ERP. All data necessary for taxation is displayed in invoices, entries and outstanding items. All data for the financial entries is displayed in invoices, including the entry preview for invoices. This means that you have access all available data, such as accounts, tax codes, tax entry types and sales tax items in a single overview, and can make any necessary edits.
  • Advance sales tax return: Sales tax items can be defined as required, and accounts are flexible with how they can be allocated. Since the accounts and the sales tax item are both used in financial accounting, the monthly advance sales tax return figures will always be up to date. Advance sales tax returns can be created individually in accordance with statutory requirements. Country-specific calculations are also possible. 
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Automatic financial entries


Automatic financial entries

Due to the integration with abas ERP, most financial entries are generated automatically, such as purchasing and sales, payment, fixed asset and material entries. The manual creation of entries is supported by the automatic default setting of data, copy functions and cancel functions. The values of the accounts are automatically updated when posted, and are then available for evaluations. Since the balances carried forward will be updated automatically for upcoming years, no additional actions under the annual balances carried forward portion are necessary.

Chart of accounts included: So you can get started right away

You can set up a chart of accounts in abas ERP that meets your company's requirements. When installing your ERP for the first time, your financial accounting will include a standard chart of accounts. This is especially important for partnerships and incorporated companies. All evaluations are coordinated with the standardized chart of accounts. If you decide to use the standard chart of accounts, you can start immediately upon opening financial accounting. Individual modifications and expansions are also possible for the chart of accounts. The accounts are structured based on their summarization. A flexible grouping of the accounts is also possible, based on account ranges. The standard account assignment and the default setting of the account properties will automatically generate suggestions for the use of accounts, such as when automatically generating financial entries from purchasing and sales.

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Cash book

abas ERP supports the management of cash books in domestic and foreign currency. The cash documents for a month can be entered in any time intervals and can be posted automatically. abas ERP also provides consecutive document numbering and automatic cash balance updates. Users can print individual documents and all monthly receipts and expenditures. Purchasing and sales cash invoices are connected. When clearing outstanding items, the cash book is updated. Outstanding items can also be allocated directly in the cash book.

Cash book
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Recurring entries

Recurring entries are financial entries that repeat in defined intervals. You can choose whether the entry process is carried out monthly, quarterly or annually based on different templates and rules. It is possible to change the contents and move the entry date or due date from entry to entry.
 

Reminders

In reminders, there are multiple levels with individually configurable texts. The reminder texts can be created and printed in multiple languages. You can determine when the individual reminders are due and can include fees, interest on arrears or minimum payment amounts. The reminders can be locked for specific customers or outstanding items. The reminders suggestion list provides information about all outstanding payments. Reminders and the suggestions list are output in the dialog. The archiving of reminders and their processes are done automatically after the last level and date have been updated in the affected outstanding items. The status of the reminder provides information about its current processing status.

Multiple sets of books

In order to map out the reporting for one ERP client according to different accounting rules, up to five sets of books can be defined. These can be posted and evaluated independently of each other. Postings that apply to multiple sets of books only need to be entered once.
 

Outgoing/incoming payments

Outstanding items can be prepared for both accounts receivable and accounts payable in one or several steps. The selection can be made using selection criteria. The system suggests fixed value dates, payment due dates, and cash discount amounts on the basis of the terms of payment. You can either adopt this data or replace it based on your own decisions. Different methods of payment, such as bank transfer, direct debit, check, bill of exchange or other, are supported for outgoing and incoming payments. The create payment file info system generates export files for outgoing cash management, which can be imported and processed in the respective banking software.

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  • Reminders at a glance

    The reminders suggestion list provides information about all outstanding payments. The archiving of reminders and their processes are done automatically after the last level and date have been updated in the affected outstanding items. The status of the reminder provides information about its current processing status.

    montage of many abas screens
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Payment suggestions

If required, abas ERP creates payment suggestion lists for outgoing and incoming payments. There are various selection options available to the user for determining the affected accounts payable or accounts receivable and outstanding items.

The payment suggestion list:

  • Offers simple and clear display of the invoices to be paid.

  • Is displayed and archived in the database.

  • Takes the date of the next planned payment into consideration.

  • Provides flexible selection: vendors, customers, employees, and outstanding items.

  • Only allows cash discount payments or net payments.

  • Allocation to several banks.

  • Selection criteria can be adopted from the template.
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Outstanding items

abas ERP displays all processes created for an outstanding item, such as payments, reminders or revaluations. Creating a new process permits a reference to existing outstanding items. When invoices or credit notes are created, the user can refer to a customer's outstanding items and settle them immediately. If a payment is cancelled, the system opens the original outstanding item.
 

  • Revaluate outstanding items: Outstanding items in a foreign currency can be revaluated. Individual outstanding items can be excluded from the revaluation. The following takes place when revaluating outstanding items in foreign currency:
    • The outstanding item will be updated, i.e. the exchange rate is preset to the revaluation exchange rate and the amount is recalculated in the domestic currency.
    • A financial entry is created with an exchange rate difference account and an exchange rate difference amount.

    The posted revaluation can be viewed in the revaluation history and in the complete history of an outstanding item.
 

  • Clearing outstanding items: ​In abas, whether an entry should be made to settle the outstanding items is decided on a case-by-case basis. Settled outstanding items can be documented and viewed in the outstanding items history. You can settle and close any number of OIs of the same account without using financial accounting. This is also possible with a financial entry, if preferred.

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Cash management

Outstanding items accounting is also integrated in financial accounting. It is available for accounts payable, accounts receivable, employees and general ledger accounts. Outstanding items can be managed in foreign currencies, down payments, guarantees of payment, other accounts receivable and accounts payable. Outstanding items are evaluated according to various selection and sorting criteria.

When posting invoices and generating manual entries, the system automatically generates outstanding items for customers, vendors, employees and the OI-relevant G/L accounts. Both the standard default setting as well as the differing process-related default setting of data, such as payment due dates, bank details and purpose of use, are taken into account. When recording the invoice, one or several partial payments can be scheduled.

In accounts receivable/accounts payable cash management, you can select between different methods of payment such as bank transfer, direct debit, check or bill of exchange. Various selection options help you to find the relevant outstanding items.

Cash management in abas ERP
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Contact

The information contained here is strictly confidential and will only be used by abas Software AG and the abas software partners in accordance with our data protection policy.

Wir versichern Ihnen, dass die Angaben streng vertraulich und nur von der abas Software AG sowie den abas Software Partnern genutzt werden gemäß unserer Datenschutzerklärung.